Budget Development

In late January, budget offers were submitted to the seven Priority Teams for them to rank the offers in each priority in order of importance.  This year, the City's Directors served as Priority Team members.  The Directors were also involved in making recommendations regarding the funding levels being requested. They were broken down into four three member Peer Review teams to evaluate and made recommendations to one another on their respective budgets.  That process ended in late February.  In March, the recommendations from the Peer Review teams were discussed with the Budget Committee and that group also made funding adjustments.  Directors were then asked to individually prioritize their remaining Tier 4 Essential offers as well as any remaining supplemental requests for additional funding.  Each Director met individually with their respective Assistant City Manager to discuss those priorities and make any further funding adjustments.  Funding requests from external agencies were also reviewed by the Budget Committee and requests to the Human Services Advisory Board and Roanoke Arts Commission were evaluated by those respective groups.  Additionally, throughout this time, the Department of Finance continued to refine the revenue estimate, and this will continue to be updated up until the Recommended Budget is presented.  City Council was briefed on March 5th on the draft FY19-23 Capital Improvement Plan (CIP) with discussion around several additions to the plan involving the Fire Facility Master Plan, Fleet Capital Replacements, Technology Capital, the Public Works Service Center, and Capital Building Maintenance.  A budget briefing was also held with Council on the morning of Monday, April 2nd.  At that time, the revenue estimate for FY19 was projected to be $290,744,000; this is an increase of $7,959,000, or 2.81% over the FY18 Adopted Budget. Base budget requests and supplemental budget requests currently total $291,168,485.  The resulting shortfall is $424,484.  There are additional considerations that could impact these dollar amounts.  They include potential revenue projection increases for personal property tax and business license tax, as well as a potential increase in the City's Emergency Medical Services (EMS) fees.  Potential additional expense considerations include additional debt service funding, funding the revenue downturn reserve, additional employee compensation, and one-time expenses.  The Budget Committee will continue to evaluate both the revenues and expenses and will present a balanced Recommended Budget to Council on Monday, April 16th.  A public hearing on the Recommended Budget will be held on Thursday, April 26th, at 7:00 p.m. in City Council Chambers on the fourth floor of the Municipal Building.
  1. FY2019
  2. FY2018
  3. FY2017
  4. FY2016

Important Dates, Presentations and Official Documents

September 22, 2017: Council Strategic Planning Retreat (pdf)

November 13, 2017: City Leadership Kickoff meeting and Budget System becomes available (for City Directors and Staff only)

December 1, 2017 9:00 AM City Council Chambers: Outside Agency mandatory instructional meeting

December 4, 2017: Priority Indicators and Performance Measure Document (pdf) available (shows FY 2017 results)

January 2, 2018, 9:00 a.m.: City Council Briefing (pdf)

February 5, 2018, 9:00 a.m.: City Council Briefing (pdf)

March 5, 2018, 9:00 a.m.: Financial Advisers update (pdf), City Council Briefing (pdf) and Budget Working Document (pdf) is available

April 2, 2018, 9:00 a.m.: City Council Briefing (pdf)

April 16, 2018, 2:00 p.m.: Recommended budget presented (pdf) to City Council and Recommended Budget Document (pdf) is available. Also provided was a 2-Page Summary of the Recommended Budget (pdf).

April 26, 2018, 7:00 p.m.: Public hearings on recommended budget and tax rates

May 7, 2018: Budget Study

May 14, 2018, 2:00 p.m.: City Council adopts budgets and update to the HUD Consolidated Plan and approves an annual appropriation ordinance

June 18, 2018: Adopted Budget Document becomes available